Can Gmail Do Mail Merge?

Can Gmail Do Mail Merge?

Does Gmail Support Mail Merge? Yes | Here’s How to Use It:

If you are wondering whether Gmail can do mail merge, the answer is yes, and it is easier than ever. Gmail now offers built-in mail merge functionality that allows users to send personalized emails to multiple recipients without needing third-party tools or complex setups. This powerful feature is perfect for email campaigns, newsletters, announcements, and more, especially for businesses, marketers, educators, and anyone who needs to communicate with a large audience in a personal way.

Mail merge in Gmail has replaced the old multi-send mode and offers a simple, efficient way to customize each email with individual details like first names, last names, or any other custom data. All you need to do is click “Use mail merge” next to the “To:” field when composing a new email. You can add merge tags such as @firstname or @lastname, and Gmail will automatically replace them with the correct information for each recipient.

Another great feature is the ability to link a Google Sheets spreadsheet to your email. This lets you pull in personalized data for every contact, making your communication feel more direct and relevant. Plus, recipients will not see who else received the message, and all replies will show up in separate threads, keeping things organized. Whether you are running a small business or managing a team, Gmail’s mail merge feature can help you save time and boost engagement all from your regular Gmail account.

What Is Mail Merge in Gmail?

• Mail merge is a feature that lets you send customized emails to many people while personalizing each message using data like names, job titles, or company names. With Gmail, you no longer need to install add-ons or rely on third-party apps. Google has integrated this functionality directly into Gmail’s interface, replacing the older multi-send mode.

When you use mail merge in Gmail, you can insert merge tags like @firstname or @lastname into your email content. Gmail then replaces these tags with real information for each recipient, creating a unique, personalized email for everyone on your list.

Can Gmail do mail merge?

• The simple answer is yes, and it is now easier than ever. Gmail has introduced a built-in mail merge feature that allows you to send personalized emails to multiple recipients at once, without needing external tools or complicated coding.

Features of Gmail’s Mail Merge

Below are the features of Gmail Mail Merge:

• Personalization with Merge Tags: Use tags such as @firstname and @lastname to customize each email.
• Spreadsheet Integration: You can connect a Google Sheet and use any column (like “City” or “Company”) as a merge tag.
• Privacy and Organization: Recipients won’t see each other’s email addresses, and all replies come back in separate threads.
• No Need for Add-ons: Since mail merge is now built into Gmail, you don’t need any third-party extensions.

Gmail Mail Eligibility

To use mail merge, sign in to an account with an eligible Google Workspace plan:

• Workspace Individual
• Business Standard
• Business Plus
• Enterprise Standard
• Enterprise Plus
• Education Standard
• Education Plus

How To Use Mail Merge in Gmail

Below is a simple step-by-step guide to using mail merge in Gmail:

• Compose a new email in Gmail.
• Next to the “To:” field, click “Use mail merge.”
• Add merge tags like @firstname where you want to personalize the email.
• To add more personalization, link a Google Sheets spreadsheet containing your recipients’ information.
• Once ready, hit Send. Gmail will send individual emails to each person with their details.

How To Add Recipients and Use Mail Merge in Gmail

• Open Gmail on your computer.
• Click Compose in the top left to start a new email.
• You can also open a saved draft.
• In the “To:” field, type the email addresses of your recipients.
• On the right side of the “To:” field, click “Use mail merge.”
• Turn on Mail Merge.

In the body of your email, type @ to bring up merge tag options.

Choose a merge tag from the list:

• @firstname
• @lastname
• @fullname
• @email

Press Enter to insert the selected merge tag into your message.

How to Add Recipients from a Spreadsheet Using Mail Merge in Gmail

Make sure the contact details are in the first tab of your spreadsheet and contain only text (no images or special formatting):

• Open Gmail on your computer.
• Click Compose at the top left to start a new email.
• You can also open an existing draft.
• On the right side of the “To:” field, click “Use mail merge.”
• Turn on Mail Merge.
• Click “Add from a spreadsheet.”
• Choose the Google Sheets file you want to use.
• Click Insert.
• A window will appear — select the columns that include:
• Email
• First name
• Last name (optional)
• Click Finish.
• Your spreadsheet will now be linked to the “To:” field.
• In your message, type @ to bring up merge tags.
• Select a tag based on your spreadsheet’s column headers.
• Press Enter to insert the tag into your email.

Why Use Gmail Mail Merge?

Using Gmail for mail merge is ideal for:

• Sending bulk but personalized marketing emails
• Creating professional newsletters
• Distributing event invitations
• Sharing announcements or updates with teams or clients

It saves time, reduces errors, and boosts engagement by making your messages feel personal and relevant.

Limitations of Gmail Mail Merge

While Gmail’s mail merge is powerful, there are a few things to note:

• It may not support attachments with every message.
• You’re limited by Gmail’s daily sending quota (usually 500–2,000 emails/day, depending on your Google Workspace plan).
• Merge tags must match exactly with the headers in your linked spreadsheet.

Gmail does support mail merge, and it’s now easier than ever to use. Whether you are sending out newsletters, announcements, or personalized campaigns, Gmail’s built-in mail merge feature helps you deliver targeted, professional emails to multiple recipients, all without needing third-party tools or extensions. Visit the Official Website for more